Minutes of the meeting of the college curriculum committee
Details of participation of teachers in various bodies
Scanned copies of the letters supporting the participation of teachers
List of Interdisciplinary /interdepartmental courses /training across all thethe programmes offered by the University during the last 5 years
Minutes of relevant Academic Council/BoS meetings
Institutional data in prescribed format (Data Template)
Details of the students enrolled in subject-related Certificate/Diploma/Add-on courses
List of courses with their descriptions
Brochure or any other document related to value-added course/s
List of-value added courses (Data Template)
List of students enrolled in value-added courses (Data Template)
List of programmes and number of students undertaking field visits/internships/research projects/industry visits/community postings (Data Template)
Total number of students in the Institution
Stakeholder feedback reports as stated in the minutes of meetings of the College Council /IQAC/ Curriculum Committee
Data template
Action taken report of the Institution on the feedback report as stated in the minutes of meetings of the College Council/IQAC
Copy of letter issued by state govt. or and Central Government (which-ever applicable) Indicating the reserved categories to be considered as per the GO rule (translated in English)
Final admission list published by the HEI
Admission extract submitted to the state OBC, SC and ST cell every year.
Annual Report/ BOM report/ Admission report duly certified by the Head of the Institution.
data template
Relevant details certified by the Head of the Institution clearly mentioning the programs that are not covered under CET and the number of applications received for the same
Data template
List of students enrolled from other states year-wise during the last 5 years
E-copies of admission letters of the students enrolled from other states
Institutional data in prescribed format (Data Template)
Criteria to identify slow performers and advanced learners and assessment methodology
Details of special programmes for slow performers and advanced learners
Student participation details and outcome records
List of students enrolled in the preceding academic year
List of full time teachers in the preceding academic year in the University
Institutional data in prescribed format (data Templates)
Appropriate documentary evidence
Provide weblink to:
Learning environment facilities with geo tagging
List of clinical skills models.
Geo-tagged photographs of clinical skills lab and simulation centre
List of training programmes conducted in the facilities during the last 5 years
Provide web link to:
Details of ICT-enabled tools used for teaching and learning
List of teachersusing ICT-enabled tools (including LMS)
Webpage describing the “LMS/ Academic Management System”
Data Requirement
Number of mentors
Number of students assigned to each Mentor
Data Template
Upload
Details of fulltime teachers/other recognized mentors and students
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Appropriate documentary evidence
Any other relevant information
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Year-wise list of fulltime teachers and sanctioned posts for 5 years certified by the Head of the Institution (Data Template)
Sanction letters indicating number of posts (including Management sanctioned posts) by competent authority (in English/translated in English)
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List of fulltime teachers with Ph.D/D.Sc./D.Lit./DM/M Ch/DNB in super specialities / other PG degrees inHealth Sciences (like MD/ MS/ MDS etc.,) for recognition as Ph.D guides as per the eligibility criteria stipulated by the Regulatory Councils/Affiliating Universitiesand the number of fulltime teachers for 5 years
Copies of Guide-ship letters or authorization of research guide provide by the university
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List of teachers including their designation, qualifications, department and number of years of teaching experience (Data Template)
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oReports of the e-training programmes
e-contents / e-courses developed
Year –wise list of full time teachers trained during the last 5 years
Certificate of completion of training for development of and delivery of e-contents / e-courses / video lectures / demonstrations
Web-link to the contents delivered by the faculty hosted in the HEI’s website
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Institutional data in the prescribed format/ Data Template
e-copies of award letters (scanned or soft copy)
Provide weblink to:
Academic calendar
Dates of conduct of internal assessment examinations
Data requirement for the last five years:
Details of University examinations / Continuous Internal Evaluations (CIE) conducted during the last five years
Number of grievances regarding University examinations/Internal Evaluation
Any other relevant information
Data requirement for the last five years:
Information on examination reforms
Any other relevant information
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List of opportunities provided for the students for midcourse improvement of performance in the examinations
Information as per Data Template.
Policy document of midcourse improvement of performance of students
Re-test and Answer sheets
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Relevant documents pertaining to learning outcomes and graduate attributes
Methods of the assessment of learning outcomes and graduate attributes
Upload Course Outcomes for all courses (exemplars from Glossary)
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List of Programmes and the number of students passed and appeared in the final year examination each year for the last five years.
Link for the annual report of examination results as placed before BoM/ Syndicate/ Governing Council for the last five years.
Reports from Controller of Exam (COE) office/ Registrar evaluation mentioning the relevant details and the result analysis performed by the institution duly attested by the Head of the Institution
Trend analysis for the last five years in graphical form
Data Template
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Programme-specific learning outcomes
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Proceedings of parent –teachers meetings held during the last 5 years
Follow up reports on the action taken and outcome analysis.
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Database of all currently enrolled students (Data Template)
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Institutional Code of Ethics document
Minutes of meetings of the committees with reference to the code of ethics
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List of Ph.D.s/DM/MCh/PG degrees in the respective disciplines received year-wise during the last five years
List of teachers recognized as guides during the last five years
Information as per Data Template
Letter of PG guide recogniation from competent authority
Uplode
List of papers published per teacher in the Journals notified on UGC website/Scopus/ Web of Science/ PubMed year-wise during the last five years
Web-link provided by institution in the template which redirects to the journal webpage published in UGC notified list
Information as per Data Template
Any other relevant information
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List of books and chapters in edited volumes/books published with ISBN and ISSN number and papers in national/ international conference proceedings year-wise during the last five years
Information as per Data Template
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List of extension and outreach activities year-wise during the last five years
of students in NSS/NCC involved in the extension and outreach activities year-wise during the last five years
Detailed program report for each extension and outreach program should be made available, with specific mention of number of students and collaborating agency participated
Details of students participating in extension and outreach activities as per 3.4.1
Programmes through NSS/NCC etc.,
Names of the collaborating agencies: non-government, industry, community with contact details
Number of students who participated in each of the programmes
Uplode
Reports of the events organized
Data template
List of extension and outreach activities conducted with industry, community etc for the last five years (Data Template)
List of students who participated in extension activities year-wise during the last 5 years
Geotagged photographs of extension activities
Provide weblink to:
List of awards for extension activities in the last 5 year
e-copies of the award letters
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Geo-tagged photographs
Details of Institutional social responsibility activities in the neighbourhood community during the last 5 years
Any other relevant information
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List of collaborative activities for research, faculty /student exchange etc. (Data template)
Detailed program report for each extension and outreach program should be made available, with specific mention of number of students and collaborating agency participated and amount generated
Certified copies of collaboration documents and exchange visits
Upload
List of functional MoUs for the last 5 years
List of partnering Institutions/ Industries /research labs with contact details
E-copies of the MoU’s with institution/ industry/ corporate house, Indicating the start date and completion date
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List of available teaching-learning facilities such as Classrooms, Laboratories, ICT enabled facilities including Teleconference facilities etc., mentioned above.
Geo-tagged photographs
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List of available sports and cultural facilities
Geo-tagged photographs Any other relevant information
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Geo-tagged photographs of Campus facilities
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Audited utilization statements (highlight relevant items)
Details of budget allocation, excluding salary during the last five years (Data Template)
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The facilities as per the stipulations of the respective Regulatory Bodies with Geotagging
The list of facilities available for patient care, teaching-learning and research
Detailed program report for each extension and outreach program should be made available, with specific mention of number of students and collaborating agency participated
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Details of the teaching hospitals (attached hospital or shared hospitals after due approval by the Regulatory Council / University) where the students receive their clinical training.
Year-wise outpatient and inpatient statistics for the last 5 years
Link to hospital records / Hospital Management Information System
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Detailed report of activities and list of students benefitted due to exposure to learning resource
Details of the Laboratories, Animal House & Herbal Garden
Number of UG, PG students exposed to Laboratories, Animal House & Herbal Garden(in house OR hired) per yearbased on time-table and attendance
Uplode:
Description of community-based Teaching Learning activities
Details of Rural and Urban Health Centers involved in Teaching Learning activities and student participation in such activities
Government Order on allotment/assignment of PHC to the institution
Any other relevant information
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Geo-tagged photographsof library facilities
Any other relevant information
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Data on acquisition of books / journals /Manuscripts / ancient books etc., in the library.
Geotagged photographs of relevant library sections
1. e – journals / e-books consortia.
2. E-Shodh Sindhu
3. Shodhganga
4. SWAYAM
5. Discipline-specific Databases
Uplode:
Details of subscriptions like e-journals, e-ShodhSindhu, Shodhganga Membership etc. (Data Template)
E-copy of subscription letter/member ship letter or related document with the mention of year to be submitted
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Audited Statement highlighting the expenditure for purchase of books and journal / library resources.
Details of annual expenditure for the purchase of books and journals including e-journals year-wise during the last five years (Data Template)
Provide weblink to:
Details of library usage by teachers and students
Details of learner sessions / Library user programmes organized
Any other relevant information
1.MOOCs Platforms
2.SWAYAM
3.Institutional LMS
4.e-PG-Path
5.Any other
Uplode :
Links to documents of e-contentsused
Data Template
Number of classrooms and seminar halls and demonstration rooms linked with internet /Wi-Fi-enabled ICT facilities (Data Template)
Geo-tagged photographsof the facilities
Any other relevant information
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Attested copies of the sanction letters from the sanctioning authorities
List of students who received scholarships/ freeships /fee-waivers
Data Template
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Link to Institutional website
Details of capability enhancement and development schemes (Data Template)
Any other relevant information
Geo-tagged photographs
Provide weblink to:
Geo-tagged photographs of Campus facilities
Provide Weblink to:
for international student cell
Any other relevant information
Minutes of the meetings of student Grievance Redressal Committee and Anti-Ragging Committee/Cell
Circular/web-link/ committee report justifying the objective of the metric
Details of student grievances and action taken (Data Template)
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List of students qualifying in state/ national/ international level examinations during the last five years (Data Template)
Pass Certificates of the examination
Copies of the qualifying letters of the candidate
Any other relevant information
Uplode:
Annual reports of Placement Cell.
Self-attested list of students placed / self-employed
Details of student placement / self-employment during the last five years (Data Template)
Provide weblink to:
Supporting data for students/alumnias per data template
Details of student progression to higher education (Data Template)
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Duly certified e-copies of award letters and certificates
Provide weblink to :
Reports on the student council activities
Geo-tagged photographs
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List of sports and cultural activities / competitions organized per year during the last five years (Data Template).
Report of the events with photographs
Provide weblink to:
Registration of Alumini association.
Details of Alumni Association activities
Frequency of meetings of Alumni Association with minutes
Quantum of financial contribution
Audited statement of accounts of the Alumni Association
List of Alumni contributions made during the last 5 years
Extract of Audited statements of highlighting Alumni Association contribution
Certified statement of the contributions by the head of the Institution.
Provide web link for :
Vision and Mission documents approved by the College bodies
Achievements which led to Institutional excellence
Provide weblink to::
Relevant information / documents
Any other relevant information
Provide weblink to:
Organisational structure
Strategic Plan document(s)
Minutes of the College Council/ other relevant bodies for deployment/ deliverables of the strategic plan
Upload:
Data template
Institutional budget statements allocated for the heads of E_governanceimplementation
e-Governance architecture document
Screen shots of user interfaces
Policy documents
Provide web link to:
Policy document on the welfare measures
List of beneficiaries of welfare measures
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Details of teachers provided with financial support to attend conferences, workshops etc. during the last five years (Data Template)
Policy document on providing financial support to teachers
List of teachers provided membership fee for professional bodies
Receipts to be submitted
Uplode:
List of professional development / administrative training programmes organized by the Institution during the last five years and the lists of participants who attended them (Data template)
Reports of Academic Staff College or similar centers Verification of schedules of training programs
Copy of circular/ brochure/report of training program self-conducted program may also be considered
Upload:
AQARs for the last five years
Details of teachers who have attended FDPs during the last five years (Data Template)
E-copy of the certificate of the program attended by teacher
Days limits of program/course as prescribed by UGC/AICTE or Preferably Minimum one day programme conducted by recognised body/academic institution
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Performance Appraisal System
Any other relevant information
Provide weblink to :
Resource mobilization policy document duly approved by College Council/other administrative bodies
Procedures for optimal resource utilization
Any other relevant information
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Documents pertaining to internal and external audits year-wise for the last five years
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Audited statements of accounts for the last five years.
Copy of letter indicating the grants/funds received by respective agency as stated in metric
Provide the budget extract of audited statement towards Grants received from Government / non-government bodies, individuals, philanthropist duly certified by charteredaccountant/ Finance Officer
Information as per Data template
The structure and mechanism for Internal Quality Assurance
Minutes of the IQAC meetings.
Details of programmes/workshops/seminars specific to quality improvement attended by teachers year-wise during the last five years
List of teachers who attended programmes/workshops/seminars specific to quality improvement year-wise during the last five years
Certificate of completion/participation in programs/ workshops/seminars specific to quality improvement
Information as per Data Template
Information as per Data Template
Annual report of the College
Minutes of the IQAC meetings
Copies of AQAR
Report of the feedback from the stakeholders duly attested by the Board of Management
Report of the workshops, seminars and orientation program
Copies of the documents for accreditation
Upload :
List of gender equity sensitization programmes organized by the Institution year-wise (Data Template)
Copy of circular/brochure/ Report of the program
Extract of Annual report
Geotagged photographs of the events
Provide weblink to::
Annual gender sensitization action plan
Specific facilities provided for women in terms of
a. Safety and security
b. Counselling
c. Common Rooms
d. Day care centre for young children
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Geo-tagged photographs
Installation receipts
Facilities for alternate sources of energy and energy conservation measures
Provide web link to:
Relevant documents like agreements/MoUs with Government and other approved agencies
Institutional budget statements allocated for the heads of E_governanceimplementation
Geotagged photographs of the facilities
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Geotagged photos / videos of the facilities
Installation or maintenance reports of Water conservation facilities available in the Institution
Any other relevant information
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Geotagged photos / videos of the facilities if available
Geotagged photo Code of conduct or visitor instruction displayed in the institution
Any other relevant information
Reports to be uploaded
Uplode:
Geo-tagged photographsof the facilities as per the claim of the institution
Any other relevant information
Data Template
Relevant documents
Provide Web link to:
Supporting documents on the information provided (as reflected in the administrative and academic activities of the Institution
Upload:
Information about the committee composition, number of programmes organized etc., in support of the claims
Weblink of the code of conduct
Details of the monitoring committee of the code of conduct
Details of Programs on professional ethics and awareness programs
Describe the efforts of the Institution in celebrating /organizing National and International commemorative days and events and festivals within 500 words
(Respond within 1000 words)
Provide web link to:
Best practices page in the Institutional web site Any other relevant information
Provide web link to:
Appropriate web page in the institutional website
The range of NEET percentile scores of students enrolled for the BDS programme during the preceding academic year:
| Number of students enrolled for the BDS programme during the preceding academic year | Range of NEET percentile scores | Mean NEET percentile score | SD- NEET percentile score |
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List of students enrolled for the BDS programme for the preceding academic year
NEET percentile scores of students enrolled for the BDS programme during the preceding academic year.
File Description:
1.Geo tagged Photographs of the pre clinical laboratories
.Any other relevant information
Upload:
Central Sterile Supplies Department (CSSD) Register (Random Verification by DVV)
Disinfection register (Random Verification by DVV)
Immunization Register of preceding academic year
Relevant records / documents for all 6 parameteres
Provide web link to:
Relevant documents like agreements/MoUs with Government and other approved agencies
Institutional budget statements allocated for the heads of E_governanceimplementation
Geotagged photographs of the facilities
Provide weblink to
Orientation circulars
Programme report
Uplode:
Invoice of Purchase
Usage registers
Geotagged photos of the facilities, and list of students trained in the opted facilities.
Uplode:
Certificate from the principal/competent authority
Geotagged photos of the facilities, and list of students trained in the opted facilities
Any other relevant information
Upload:
List of fulltime teachers with additional Degrees, Diplomas such as AB, FRCS, MRCP, FAMS, FAIMER/IFME Fellowships, Ph D in Dental Education etc. during the last 5 years
Attested e-copies of certificates of postgraduate Degrees, Diplomas or Fellowships
Provide weblink to:
Report on the list and steps taken by the College to measure attainment of specific competencies by the BDS students/interns stated in the undergraduate curriculum during the last five years
Geotagged photographs of the objective methods used like OSCE/OSPE
List of competencies
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Policies documents regarding preventive immunization of students, teachers and hospital staff likely to be exposed to communicable diseases during their clinical work.
List of students, teachers and hospital staff, who received such immunization during the preceding academic year
Provide web link to:
Dental graduate attributes as described in the website of the College.
Uplode:
Audited statements of accounts.
Provide weblink to:
List of seminars/conferences/workshops on emerging trends in Dental Educational Technology organized by the DEU year-wise during the last five years.
List of teachers year-wise who participated in the seminars/conferences/ workshops on emerging trends in Medical Educational technology organized by the DEU of the College during the last five years